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Searching for Transactions using the Transaction Navigator

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Mandatory Prerequisites

There are no Mandatory Prerequisites related to accessing the Transaction Navigator application.

Screenshot and Field Descriptions

 

Enquiry: this is a drop down list of the different types of searches that can be done. Different fields on the screen will be available based on this selection. The options are:

 

Transaction: this is the transaction Year, Period and Number range to search for.

 

Date: this is the transaction date range to search for.

 

Entered: this is for searching on the date the transaction was entered into the system.

 

Control a/c: this is a drop down list of Debtor/Creditor Control Accounts to search for. If an item is selected, only Invoices and Credit Notes will be returned in the results as other transaction types do not contain these Control Accounts in their Header record.

 

Account: this is a drop down list of account types to search for. Select a value from the list and the appropriate search field will be displayed.

 

COA: this is the Chart of Accounts to search for.

 

Cost Code: this is the Cost Codes to search for.

 

Property - Asset, Lease, Annexe, Suite, Section, Building, Land, Owner: these are the Property values to search for.

 

Selection Results table: this displays the transactions found from the search. The following columns indicate if there is extra available information to view for the transaction:

 

Double clicking a row will do different things based on the column the cursor is on:

Screenshot and Field Descriptions: Type Tab

 

Transaction Types: this is the transaction types to search for.

Screenshot and Field Descriptions: Other Tab

 

Due Date: this is the transaction due date range to search for.

 

@ Bank: this is the transaction banked date range to search for.

 

Reverse: this is a drop down list of On-Charge status types to search for.

 

Reference: this is the transaction reference text to search for.

 

Batch: this is the transaction batch value to search for.

 

User: this is for searching all the transactions entered by a User.

How Do I : Search for and Navigate to a Transaction

  1. At the Enquiry drop down list select All Transactions - Header Details or All Transactions - Line Details.
  2. Optionally enter values in any search fields from the main window, Property, Type and Other tabs.
  3. Click the Application tool-bar push button: Select, and wait (depending on the number of transactions in the database) for the results to be shown in the Selection Results table.
  4. Click on a row to see further details in the Transaction Details and Transaction History tabs.
  5. To navigate to the entry screen of the transaction, double click the appropriate line in any of the tabs of the Selection Results table.

As there will be many transactions in the database it is best to enter values in as many search fields as possible before clicking the Select button.

How Do I : Search for Transactions on a Tax Invoice / Credit Note

  1. At the Enquiry drop down list select Tenant/Landlord Invoice/Credit Note.
  2. Enter in the Parent Number associated with the Tax Invoice / Credit Note.
  3. Click the Application tool-bar push button: Select, and wait for the results to be shown in the Selection Results table.
  4. Click on a row to see further details in the Transaction Details and Transaction History tabs.
  5. To navigate to the entry screen of the transaction, double click the appropriate line in any of the tabs of the Selection Results table.

Related Topics

Transaction Navigator is associated with the following Topics: